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Former Marion Circuit Clerk to work on statewide electronic filing project

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Retiring Marion County Circuit Clerk Barbara Core will go to work Sept. 1 as the liaison between the state judicial system and one of the private companies that will help West Virginia install electronic filing in circuit courts statewide, the state Supreme Court announced Aug. 28.

Core retired Aug. 28 after 26 years in office. A ceremony honoring her years of service and to swear in her replacement, Rhonda Starn, who had been her chief deputy clerk for 16 years, was held in the Division II Courtroom of the Marion County Courthouse in Fairmont.

Core will be a consultant for On-Line Information Services Inc., of Mobile, Ala. The company will provide the electronic capability that will allow electronic filing using Software Systems of Morgantown's case management system. Electronic filing will be piloted in Marion County and 13 other counties beginning this fall.

Marion County and Jefferson County will be the first to go online with electronic filing because employees in those offices already have scanned several years' worth of documents. Marion County has scanned circuit court documents dating back 10 years while Jefferson County has scanned all documents ever filed in the circuit clerk's Office, including those relating to the John Brown trial in 1859, said Matt Arrowood, director of circuit clerk services in the Supreme Court Administrative Office.

Anyone who wants to file a case in a circuit court participating in the pilot project, or eventually any circuit clerk's office when the project is expanded statewide, will be able to file documents electronically themselves. If they so choose, self-represented litigants may give paper documents to clerk's office staff member to scan and file.

Confidential documents will be electronic but will remain confidential.

Public documents that have been scanned from previous years, as well as those filed every day at a circuit clerk's offices, will be available online in a PDF format. Any file available to the public in a circuit clerk's office will be available from any computer anywhere.